For tuition and education centres
80 students or 200, and you still chase fees one by one every month?
No limit on students. The monthly fee bills open themselves, you see who has not paid at a glance, and teacher pay is worked out by class.
You, or whoever does your admin, do a lot less, and the people stay the same.
Mei is AI Admin, made by Lucco AI and run by Madex Group. Below it is just Mei.
Just a few questions. No details to leave, and no salesperson will keep chasing you. No salesperson, no card.
Pick one of your headaches and see how Mei handles it
Each one is a short chat. No sign-up, no details needed.
Fee invoices every month take forever
Monthly fee: Ali Form 3 Maths RM180, opens by itself every month from 1 December
Saved ✓ Ali, Form 3 Maths, RM180 a month, and the fee invoice opens by itself every month from 1 December, each with a payment link. You forward it to the parent.
Monthly fee: Ali, Form 3 Maths, RM180 a month
Put your student list in on the web or from Excel.
Chasing fees one by one every month
Who hasn't paid fees this month?
3 parents have not paid, RM740 in all: · Ali's mother RM180 · Mei Ling's father RM240 · Ravi's mother RM320 Reply 1 and I give you the payment links and what to send. You forward them from your own WhatsApp.
1
Done ✓ Here are 3 payment links and the message. Copy and forward. If you have online payment turned on, a parent who pays online is marked paid by itself. For a bank transfer, just tell me.
Teachers take attendance, the clerk copies it again
Form 3 Maths today, Ali and Mei Ling absent, Ravi on leave
Saved ✓ Form 3 Maths: Absent 2 (Ali, Mei Ling) On leave 1 (Ravi), one make-up class owed Anyone not mentioned is marked present.
Ravi make-up on Saturday
Saved ✓ Ravi has a make-up class on Saturday.
On the web it is the same: everyone is marked present, you only change who was absent.
Working out teacher pay at month end
How many classes did Teacher A teach this month?
Teacher A taught 18 classes this month.
Set the pay per class under Classes, then Settings. The worked-out pay shows on the web, and to put it in payroll you press "Add commission".
Does this sound like you?
- Every month you send fee bills to parents one by one.
- Who paid and who did not means digging through transfer records.
- Two children in one family, and the sibling discount is often wrong.
- At month end you count each teacher's classes from attendance sheets.
Is Mei a person or a machine?
Mei is a system that talks like a person. Talk to her on WhatsApp in plain words, in Chinese, English or Malay. For anything with money, such as a fee bill or payroll, she shows you what she will do first and you reply 1 to go ahead. If it is wrong, reply "undo" within a day and it goes back.
How a month goes
- First time: the student list goes inGive us your student list and we put it in from Excel when we visit, with each parent's children grouped.
- On the due date each month: the fee bills open themselvesOne bill for a family with several children, each student named on it, and the sibling discount as you set it.
- You send the payment link to parentsMei prepares the payment link and you send it to the parent from the centre's own WhatsApp.
- A parent pays and you mark it paidParents can simply transfer to your bank account as before, with nothing new to open. Tell Mei "received Ali's mother RM420" and it is marked paid. Several parents in one line works too, for example "Ali's mother RM420, Sara's father RM300", each matched to their own unpaid bill; if a name does not match, Mei asks you. Only if you want parents to pay online with the link and have it marked paid by itself do you need online collection (toyyibPay or Billplz, which charge a small fee per payment), and we open it for you when we visit. Mei lists the unpaid ones together: ask who has not paid this month.
- Attendance and make-up classesTell Mei on WhatsApp "Form 3 Maths today, Ali is on leave" and she notes the leave and one make-up class owed. A teacher can report from their own WhatsApp and only name who was absent, for example "Ali and Mei Ling absent, Ravi on leave", and everyone else counts as present. You approve leave, and a teacher cannot change another class's attendance.
- Month end: teachers worked out by classHow many classes, how many student visits and how much to pay each teacher. Mei works it out and you add it to the payslips.
What parents receive
You send the payment link of the fee bill to the parent yourself, from the centre's own WhatsApp, and you can see what is sent. If you have turned on online payment, parents pay by FPX online banking or card and the money goes into your own account; if not, they transfer as usual. Mei does not send messages to parents by herself.
Teacher pay
Payroll in AI Admin has no limit on the number of staff. "Free for 3 staff" is only the free plan's limit, so your 4th and 5th teacher cost nothing extra.
How you pay part-time teachers stays as you do it now. For example teacher A gets RM40 a class and gave 18 classes this month, so Mei works out RM720. The rate per class or per student is set for each teacher separately, under the class settings. To put it in the payslip you press "add commission" yourself, it does not go in automatically.
What you pay over three years, in total
Set up yourself
Includes Mei (AI Admin): fee bills, who has not paid, attendance and make-up classes, teacher pay, costs and your numbers. The same price is locked for 3 years.
We visit and set it up
On-site setup is RM2,800 in total for the first year, and that is the whole number. The visit of RM500 is paid once in the first year, and we set it up and show you and your teachers how to use it.
The prices above are everything. No SST is added on top.
The same price for 3 years. After that the price of the day applies, and we tell you in advance.
You pay once a year. If you stop partway through the year there is no refund. You can use the free plan first and buy only when it works for you.
On-site visits anywhere in Johor Bahru and in Kulai cost nothing extra, at the price above. Outside Johor Bahru and Kulai, ask us first.
Worked out for you: any number of students, 5 teachers, 1 centre
- Set it up yourself: RM2,300 in the first year. That is about RM192 a month, close to what one student pays. You pay once a year. 80 students or 200, the price is the same.
- On-site setup is RM2,800 in total for the first year, and that is the whole number.
- Year two and year three are RM2,300 each, and teachers cost nothing extra.
- You and your teachers talk to Mei on WhatsApp, with no message fee to pay.
- The free plan gives 30 invoices a month, one per parent, enough to try billing. A centre with many students uses AI Admin, with no limit on invoices or teachers.
- Moving your data: we put the student list in when we visit, up to 500. A list in a notebook or on your phone is fine: photograph it for us and we put it in, included in the on site package.
- You and your staff talk to Mei on WhatsApp, with no message fee to pay.
Who sets it up, and who to call when it breaks
- We are a Johor Bahru team. We can visit, set it up, and teach you and your staff how to use it.
- Questions? WhatsApp 011-2922 2627 and a real person answers. For a phone call, press "Book a visit or a call (we set the time on WhatsApp)".
Lucco AI is a brand of Madex Group Sdn. Bhd. (SSM 202201012266). Contracts, invoices and payments all go through Madex Group, and the money is paid into Madex Group's company account.
20-01, Jalan Kencana Mas 1/5, Taman Daya, 81100 Johor Bahru. Phone 011-2922 2627. We come to you, so you do not have to travel.
We set up every business ourselves, on site.
Data safety
- Your data is seen only by you and the people you add. When we help you set up or look into a problem, we get in only after you open a login for us, and you can remove it any time after.
- Your data is backed up automatically every day in a Singapore data centre (the nearest large one to Malaysia), kept for 7 days.
- Nothing is deleted if you stop paying. Customers, books and reports can be exported and taken away any time.
Want to see it clearly? Book a visit or a call and I will show it for your trade.
Common questions from tuition centres
What do parents receive?
You send the payment link of the fee bill to the parent yourself, from the centre's own WhatsApp, and you can see what is sent. Mei does not message parents by herself.
Is there a limit on students?
No. 80 students or 200, the same. The free plan gives 30 invoices a month, one per parent. AI Admin has no limit on invoices or on teachers.
How do I bill pay per class and weekend classes?
Set it up as a package, for example 8 classes for one price, or tell Mei "bill Ali 4 classes RM160" and she opens one bill for you to check.
Who can talk to Mei?
The owner, an admin and a clerk, each from their own WhatsApp number. A teacher sees only their own classes and can only report attendance and leave for them.
What about e-Invoice and receipts?
Partly. LHDN e-Invoice needs your MyInvois key connected, and we set that up when we visit. If a parent needs a receipt for tax, Mei's official receipt can be downloaded for them.
One parent with two children. How do I bill?
One fee bill for the family with each student named, and the sibling discount works as you set it.
A parent says they already transferred. How do I match it?
Tell Mei in one line, for example "received Ali's mother RM420", and it is marked paid. Mei gives you a receipt to forward to the parent.
What if a teacher's pay is wrong?
Mei shows you the figure first, you can correct it, and only then does it go into the payslip.
Is my data safe?
Only you and the people you add can see your data. It is backed up every day in Singapore and kept for 7 days. If you stop paying nothing is deleted, and students, books and reports can be exported any time.
Can I try it first?
Yes. The free plan gives 30 invoices a month, one per parent, to try billing. A centre with many students uses AI Admin. You can also WhatsApp Mei a few questions before we visit, and buy only when it works for you.
Ask Mei one question first and see how she answers
It opens WhatsApp with the first line already written, and you press send. No salesperson, no card.
