How can I plan staff shifts without redoing them every week?
Make a standard weekly shift pattern once, then only change the exceptions: leave, swaps and public holidays. Keep the plan where staff can see it on their phone, and record clock in against the plan so late arrivals show up by themselves.
Start from a pattern
Most shops repeat the same week. Set who works which days and hours, and copy it forward.
Handle exceptions
Approved leave should take the person off the plan automatically, and swaps should be agreed by both staff and approved by you.
Watch the hours
Under the Employment Act normal hours are up to 8 a day and 45 a week, and work on rest days and public holidays is paid at higher rates.
How Mei helps
Ask Mei on WhatsApp "who is working tomorrow?", "what time did Amy come in today?" or tell her "Amy moves to the afternoon shift tomorrow". Staff check their own shifts and clock in from their phone.
Updated · Lucco Technology